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How To Write The Perfect Job Application Letter (With Examples)


FEILHR
(@feilhr)
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Joined: 1 year ago
Posts: 15
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An application letter, also known as a "cover letter," is sent with your resume during the job application process. A letter adds more personality to your application by providing more details about your background and interest in the position, while a resume outlines your professional skills and experience more. In this article, we explain how to write an effective and engaging job application letter.

A job application letter can impress a potential employer and set you apart from other applicants. In your letter, you may also want to show your familiarity with the company to which you’re applying. You can talk about how your professional goals and aspirations align with the company’s goals. It’s important to use your job application letter to showcase aspects of your personality.

When preparing a job application letter, follow these tips to make sure your letter includes the information a hiring manager needs:

How to write an application letter
1. Review information about the company and position
2. Open the letter by describing your interest
3. Outline your experience and qualifications
4. Include aspects of your personality
5. Express appreciation
6. Close the letter

1. Review information about the company and position
It’s best to write a new application letter for each position you’re applying for so you can include pertinent details and show your interest in the particular open role. Spend some time reviewing the company information, which you can likely find on the website, as well as the position listing. Compare your qualifications and experience with the list of skills in that posting. You may also want to think about specific experiences that have prepared you for the role, such as leading a team or managing a major event.

2. Open the letter by describing your interest
In the first paragraph of your letter, mention the job title for which you’re applying and where you saw the position posting. Include your specific interest in the role and company so the reader knows this is not a generic application letter. Briefly state the main experience or qualification you have that makes you a good fit. This is the section that will draw in the hiring manager as the reader of your application letter, so it is important to appeal to that person quickly and succinctly.

Example: “I saw the posting for the marketing intern role on my university’s online job board, and I am very interested. I’m drawn to your company’s mission of innovation and putting the customer first. I am in my final year of earning my bachelor’s degree in marketing with a minor in communications, so I feel my educational experience has prepared me to work in a fast-paced marketing department like the one within your organization.”

3. Outline your experience and qualifications
The next few paragraphs of your letter should highlight your experience, qualifications and skills, positioned in a way that aligns with the company’s goals and mission. For example, if you are applying for a job with a nonprofit organization that provides educational opportunities to underserved community members, you could talk about your experience with nonprofit organizations or educational offerings. Since a job application letter should stand on its own without a resume, it’s helpful to include details about your experience that relate to the position to which you’re applying.

4. Include aspects of your personality
As you’re writing your job application letter, consider how you can incorporate aspects of your personality while remaining professional. A friendly and engaging letter is likely to appeal to the reader, especially when they can get an idea of how well you might fit with the team.

For example, in the situation mentioned above, explain in your letter you are good at connecting with children or how you value community spirit.

5. Express appreciation
Before you sign off on your letter, express your appreciation to the hiring manager for reviewing your letter and considering you for the position. The hiring manager is taking time out of their day to read what you have written, so expressing your gratitude for that time spent is a polite and professional way to close the document.

Example: “I appreciate the time you have taken to review my application letter. Since you likely received a number of applications and letters for this open position, I am extremely grateful for the time you have spent reading about me and what would make me a good fit for this role.”

6. Close the letter
Many people use “Sincerely” or “Best” to close the letter, although any professional sign-off is fine to include. The final line of the letter should be your full name. If you submit a hard copy of the letter, include your signature above your typed name. When submitting an application letter via email, you should include your contact information beneath your name, rather than including it in the header.

Job application letter template
Consider the following template when planning your job application letter:
Your name
Your address
Your email address
Your phone number

Date

Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company address
Salutation [Dear Mr./Ms.],
Outline where you saw the job posting and express your interest in working in this role.

Discuss some of your qualifications that would make you a good fit for the job.

Describe your past experience in a way that emphasizes your personality and skills, while also showcasing how you align with the goals of the company.

Express your appreciation to the hiring manager for reviewing your letter. Include any follow-up information, if applicable.

Closing [Sincerely, Best]
Your signature
Your name (printed)

Job application letter example
Use this sample job application letter to help inspire you to write your own:

Ibrahim Onyebuchi Segun
14 Librevile Street Maitama
Abuja, FCT
0803 555-9999
ibrahimonyebuchi@email.com
September 15, 2021

Human Resource Manager
Recruiter
Glo Nigeria
901 Burnbuner Street, Wuse Zone 1
Abuja, FCT

Dear Sir/Madam,

I am reaching out to you regarding the posting for the human resources consultant position I found on Indeed.com. I have a great interest in this position and would appreciate your consideration as a candidate for the role.

In my previous experience, I worked in human resources departments to provide support across several different industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I worked as a human resources assistant for two years, which shows my ability to advance in my career.

I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company. Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe my innovative nature and strong skill set will help me succeed.

I have strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in human resources from Arizona State University. Throughout my education, I worked with skilled human resources professionals who have shared their insights and experience with me. Some of my strongest skills include my ability to increase employee retention through the improvement of company culture and to develop training and education programs to ensure all employees have access to the information they need to succeed and comply with legal requirements.

I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process. If you have any questions or need any additional information, please don’t hesitate to contact me.

Sincerely,
Ibrahim Onyebuchi Segun

 
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